B2B matcha region visits
Choose one region or ask us to suggest an itinerary. We contact suitable producers and suppliers, request appointments, prepare the meeting agenda, attend the visits and follow up in Japanese.
This is not a fixed sightseeing package. It is a supplier-visit and meeting service for business buyers. Every visit is subject to the host's approval, schedule, production conditions and confidentiality rules.
When to visit
A visit is most useful when your team knows what it needs to confirm before choosing a supplier or placing an order.
Two visit formats
We confirm whether each requested visit is possible before the itinerary is fixed.
For buyers who have chosen a region but not a supplier. We research suitable candidates, request meetings and plan a route around confirmed appointments.
Tell us the region, producer, mill, wholesaler or trading company you want to meet. We contact the requested party and ask whether a business visit can be arranged.
What Japan Matcha Agent handles
The exact scope is agreed in writing before supplier outreach starts.
Identify suitable types of supplier based on product, volume, packaging and business goals.
Contact potential hosts in Japanese and confirm the purpose, participants and possible dates.
Prepare the product, pricing, volume, document and next-step questions your team needs answered.
Help both sides follow the discussion. Professional interpretation can be quoted separately if needed.
Attend the agreed meetings, keep the agenda moving and record open questions and supplier commitments.
Send a visit summary and follow up in Japanese on samples, prices, documents and next actions.
Regions to consider
Region helps set the direction. Each meeting still depends on the product, supplier, available volume and purpose of the visit.
Consider for premium drinking products, retail lines and discussions about traditional tea production.
Ask about Uji ↗Consider for specialist matcha suppliers, retail products and café or latte applications.
Ask about Nishio ↗Consider for repeat supply, larger buying plans, cultivar options and export-focused discussions.
Ask about Kagoshima ↗Consider for broad tea-industry contacts, manufacturing needs and export supply discussions.
Ask about Shizuoka ↗Consider for premium tea, Kyushu supplier searches and visits close to our operating base in Fukuoka.
Ask about Yame ↗Consider for alternative supplier searches, covered tea and discussions with integrated processors.
Ask about Mie ↗Need help choosing? See the matcha regions guide or ask us to compare regions against your product and supply needs.
Example visit plans
These examples show possible work plans. They are not fixed packages or confirmed itineraries.
Final timing depends on confirmed appointments, travel time and the host's operating schedule. Facility access, photography and product tasting are not guaranteed.
How planning works
We first check whether the proposed hosts and dates are workable.
Share regions, dates, team size, products, volumes, named suppliers and questions.
We contact possible hosts and check dates, meeting purpose, access limits and expected participants.
You review the proposed itinerary, service scope, fees, travel assumptions and unresolved items.
We confirm the agenda, questions, product information and documents needed from both sides.
We attend the confirmed meetings and record decisions, open questions and next actions.
You receive notes and we follow up on agreed samples, quotes, documents and commercial terms.
Scope and responsibilities
We confirm these boundaries in the proposal so the business and travel arrangements are clear.
| Japan Matcha Agent | Buyer or appointed travel provider |
|---|---|
| Research and contact | Approves the target regions, suppliers and meeting purpose |
| Appointments, agenda and meeting preparation | Books flights, hotels, rail tickets and vehicles unless a separate travel provider is agreed |
| Attendance, meeting support and follow-up | Makes product, supplier, order, import and compliance decisions |
| Confirms service fees and expected expenses in writing | Follows each host's access, hygiene, photography, NDA and seasonal rules |
What to send us
Flexible dates and a clear meeting purpose make appointment requests easier.
Plan a business visit
Send the region, possible dates, team size, suppliers already contacted and the questions you need answered.